Job Title: Office Automation Assistant

Provides office automation and a variety of other support services to management and auditors in a Field Audit Office (FAO) as part of an administrative support team/unit.  Produces various documents to include audit reports using word processing software functions while working from handwritten draft, edited copy or electronic files.  Creates, copies, edits makes insertions and deletions, and moves text throughout a single document or from one electronic file to another.  Stores, retrieves, and prints a variety of documents to include those requiring complex formats as graphics, tables or spreadsheets within text.  Ensures documents are in proper format and that spelling, punctuation, capitalization, and grammar have been verified.  Verifies arithmetical accuracy of schedules and exhibits prior to and after typing audit reports.  Reproduces, assembles, and distributes completed audit reports and attachments.  Performs office support services including making travel arrangement; maintaining time and attendance; maintaining office records, files, and reference materials; assisting in or conducting inventories of property; greeting office visitors and answering the telephone.  Performs other duties as assigned.

For GS-04:  One (1) year of general experience is required.  Examples include progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled.

For GS-05:  One (1) year of specialized experience equivalent in level of difficulty and responsibility to that of the next lower grade in the federal service or comparable in difficulty and responsibility to the equivalent grade level if outside the federal service which demonstrates the ability to perform the duties of the position.

Examples of specialized experience include:  Experience performing a variety of administrative support functions which includes the use of office automation software (word processing, spreadsheet and databases); retrieval, update and storage of electronic data; preparing, editing and final formatting of documents and reports; making travel arrangements; processing mail; files management and customer support/telephone coverage.

In addition, applicants must be able to type 40 words per minute in order to qualify for this position.

SUBSTITUTION OF EDUCATION FOR EXPERIENCE:

To be creditable, education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university.

For GS-04:  Two years of successfully completed education above the high school level in any field for which high school graduation, or the equivalent, is a prerequisite may be substituted to meet the general experience required.  Equivalent combinations of successfully completed post-high school education and experience may be used to meet total experience requirements.

For GS-05:  Four years of successfully completed education above the high school level in any field for which high school graduation, or the equivalent, is a prerequisite may be substituted to meet the specialized experience required.  Equivalent combinations of successfully completed post-high school education and experience may be used to meet total experience requirements.  Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable.

You must be a U.S. citizen to qualify for this position.

The DFAS DEU ensures that all applicants receive maximum objective consideration for job opportunities by utilizing an automated resume processing system to rank and rate applicants for referral. Your resume will be entered into this system and stored individually in the database. The automated referral system uses state-of-the art optical character recognition software and a skills extraction system to read and analyze your resume. 

DFAS DEU personnel will search the database with the appropriate rating factors applicable to this position to identify the best-qualified candidates for referral.  An applicant's qualifying experience and education/training will be assigned to one of three quality levels. Experience that ranks in the highest quality level is considered superior experience. Experience that ranks in the lowest quality level is considered minimally qualifying experience. The applicant is assigned the quality level point value which best reflects the level of the applicant's experience and education.  Resumes are rated using a numeric rating procedure.

IMPORTANT NOTE: Please ensure you use the 'How to Apply' tab or section in this vacancy announcement for step-by-step instructions on how to submit your resume.  Failure to follow the 'How to Apply' instructions will result in loss of consideration.

The Federal Employees Health Benefits (FEHB) Program has many plans to choose from, all at very reasonable rates, which can be paid from pre-tax income.

The Federal Employees Retirement System (FERS) is one of the premier retirement programs in the Nation.  The program features three components: a retirement pension; the Thrift Savings Plan (TSP, an employee controlled investment program); and social security.

Federal Employee Group Life Insurance (FEGLI) offers numerous life insurance policy options covering federal employees and dependents.

For more benefits information please go to: http://www.dfas.mil/careers/benefits.html

You may be required to serve a one year probationary/trial period.

5-Point Preference: Is awarded to veterans who served during the period 12-07-1941 to 07-01-1955; or for more than 180 consecutive days, any part of which occurred after 01-31-1955 and before 10-15-1976; or during the Gulf War from 08-02-1990 through 01-02-1992; for more than 180 consecutive days, other than for training, any part of which occurred during the period beginning 9-11-2001, and ending on the date prescribed by presidential proclamation or by law as the last day of Operation Iraqi Freedom; or in a campaign or expedition for which a campaign medal has been authorized.  Medal holders and Gulf War veterans who enlisted after September 7, 1980, or entered on active duty on or after October 14-1982, must have served continuously for 24 months of the full period called or order to active duty.  This service requirement does not apply to veterans with compensable service-connected disabilities, or to veterans separated for disability in the line of duty, or for hardship.

10-Point Preference: Is awarded to veterans who served at any time and who have a present service-connected disability or are receiving compensation, disability retirement benefits, or pension from the military or Department of Veterans Affairs; individuals who received a Purple Heart; and unmarried spouses of certain deceased veterans; a spouse of a veteran unable to work because of a service-connected disability; and a mother of a veteran who dies in service or who is permanently and totally disabled.

If you claim veterans preference you will be required to provide the following proof/documentation upon receipt of a Notice of Consideration.

For 5-Point Preference: Member Copy 4 of DD-214, Certificate of Release or Discharge from Active Duty.

For 10-Point Preference: Member Copy 4 of DD-214, SF-15 Application for 10-Point Veteran Preference, and the proof requested in the SF-15.

For more information regarding Veterans Preference, including how to determine your potential preference, please visit:http://www.dol.gov/elaws/vets/vetpref/choice.htm

You may submit an online application for this position by selecting the 'Apply Online' button at the bottom of this announcement.  This will direct you to the MY USAJOBS webpage to log in or create an account, if you do not have one.  Once you log in, follow the instructions to access the online DEU Resume Builder.

You must submit your application so that it will be received by the closing date of the announcement.

The DFAS DEU does not accept SF-171s, OF-612s or other types of application submissions.  Only resumes submitted via the DEU On-Line Resume Builder  or resumes formatted and submitted in compliance with instructions contained in the most current DFAS DEU job Kit will be accepted.

Incomplete or improperly formatted resumes will not be processed.

Applicants who wish to apply by hardcopy or email may obtain a copy of the DEU Job Kit from the website at http://www.dfas.mil/careers/post/deubuilderinfo/deu_job_kit07.pdf

-Or-

by calling the DFAS DEU at (317) 510-7153.  The DFAS DEU TDD number for the hearing impaired is (317) 510-6579.  Business hours for the DFAS DEU are from 7:30 to 4:00 Eastern Standard Time.

Use of a postage-paid government agency envelope to file job applications is a violation of Federal laws and regulations.  Applications submitted in postage-paid government envelopes will not be accepted. 

Electronic resumes must be received by 11:00 p.m., Eastern Time on the closing date in order to be considered.  If submitting a hard copy resume, it must be received in this office by 4:00 p.m. Central Time on the closing date.

When using the On-Line DEU Resume Builder, click on the box for each location of interest. 

Resumes expire 90 days after submission. Applicants must reapply after 90 days for continued consideration.

No additional documentation will be accepted with the resume.  Applicants will be contacted if additional documentation is needed.  You may be required to provide documentation prior to appointment if any of the following apply: 

• If you are a displaced Federal Civil Service employee claiming ICTAP eligibility, you must submit proof prior to appointment that you meet the requirements of 5CFR 330.704 for ICTAP.  This includes a copy of the agency separation notice, your most recent performance appraisal and a copy of your most recent SF-50 noting current or former position, grade level, and duty location.
  
• If you are claiming Military Spouse Preference, you must submit, prior to appointment, a copy of the military sponsor's PCS orders.
  
• If qualified based on education, you must provide an official transcript to the appointing agency prior to beginning work.
  
• If you are claiming veterans' preference, you will be asked for proof of your veterans' preference prior to appointment.  Your eligibility for appointment may be jeopardized if there is a discrepancy in your veterans' preference status.  Upon selection, you must provide a copy of your DD-214 to the selecting agency prior to beginning work.

Shared Services Customer Contact Center Phone: 317-510-0454 TDD: 317-510-6579 Email: dfas.deu.processing@dfas.mil

Or write: Defense Finance & Accounting Service Human Resources Delegated Examining Unit (NHFR) 8899 E. 56th street Indianapolis, IN 46249 US